Types of Business Meetings to Enhance ProductivityAima Irfan
Want to achieve efficiency and productivity?
Let’s identify the types of business meetings that will pave your organization’s path towards success!
The types of business meetings and how they should be conducted is what the organizations have to identify to achieve productivity, efficiency, and profitability. Business meetings are a part of every organization. I am sure we all have been a part of poor business meetings where there have been no concrete objectives and conclusions. If organizations learn to run business meetings in a proper manner, it will help improve time management and team collaboration. If meetings are conducted properly, team members are held accountable for their work and our guided towards improving performance. This will help the team to improve their performance in the future as well. Companies can also make use of efficient collaboration tools for conducting different types of business meetings.
What is a Business Meeting?
A business meeting is a gathering of two or more people where the main objective is to make decisions regarding the organization and its operations. The meetings are normally conducted in a business environment but with the evolution of technology, business meetings can be held from anywhere around the world using collaboration tools and video conferencing applications.
Business meetings are conducted with managers, employees, clients, prospects, partners, or anyone else who is related to the organization directly or indirectly. In normal cases, meetings take place when there is an issue at hand, but there are many organizations that have weekly follow-up meetings or retrospective meetings as a part of their organization’s rules.
Business meetings have a variety of purposes and objectives. Primarily, business meetings are held to discuss important discussions related to the organizations, make important announcements, resolve conflicts, or discuss major milestones. This way, business meetings help in increasing employee engagement and promote harmony in organizations.
Types of Business Meetings
On the basis of the agenda or topic of discussions, business meetings can be categorized into different types. Let’s have a look on 6 most common types of business meetings.
Status Update Meetings
Every organization is familiar with this type of meeting because status-update meetings are recurring team meetings. During these meetings all the members of the team are supposed to share updates on tasks. This makes sure that all the members of the team are on the same page concerning the progress of a work task. Status update meetings help in eliminating miscommunication and challenges that team members are facing during the work.
Business conduct status update meetings to address problems faced by the team members, assign them with different tasks, and make necessary decisions. As a result, it helps team members to move forward with the work without any hindrance. Status update meetings do not have a lengthy time frame, in fact, these meetings are quick sync-ups.
Organizations do not conduct decision-making meetings regularly. They are conducted only when organization has to make a significant decision which requires the presence of everyone. The final say in the meeting is of the managers. The end goal of decision-making meetings is to make the best possible decision in the favour of the employees as well as the organizations. For example, when expanding, the meeting can discuss about adopting different global marketing strategies.
There can be several meetings in a row leading to a final decision-making meeting. Including team members in the meeting helps in making the communication easier. Significant decsicions are usually made by organizations during these meetings. The members of the meeting gather, share and brainstorm solutions. Then they evaluate the options, rank their preferences, and vote for the best-suited option. Every organization has its own way of conducting decision-making meetings.
Organizations conduct weekly meetings which are solely designated to trainings and presentations. The presentation meetings discussed a variety of topics in the form of presentations like sale demos. The purpose of training meetings is to train teams, new employees, and webinars. Workshops and general informational sessions are also a part of this meeting. Presenters in the training meetings share materials with the groups, or conduct normal panel discussions.
The main purpose of training meetings is to keep the employees engaged by asking questions, inviting guest speakers, telling personal stories, and making interesting presentations with a lot of pictures.
Collaboration Business Meetings
The majority of marketing organizations make use of collaboration meetings. In a collaboration meeting, the purpose is to produce a particular deliverable as a team. For example, a marketing team working towards a marketing campaign is going to work through collaboration meetings. Many sales teams and creative teams perform substantial amounts of work collaboratively.To achieve maximum output, collaborative meetings should be planned accordingly.
The major focus in collaboration meetings is on the mutual goal, and avoid obstacles while collaborating. This kind of meeting is a blend of people skills. Therefore, such meetings helps you to reach the outcome of the project efficiently and effectively.
Problem-Solving Business Meetings
Perhaps the most difficult types of meetings are problem-solving meetings. There are different aims of problem-solving meetings. Firstly, the purpose of problem-solving meetings, as implied by the name, is to solve problems arising during work. Secondly, problem-solving meetings resovle issues arising during task completion.
Problem-solving meetings aim at completely understanding the causes of the problem. Once the team works out on the causes of the problem, it is possible for them to derive a long-term solution.
Team Building Business Meetings
Team building meetings occur in small groups and on an occasional basis. It includes activities designed and conducted to promote harmony, trust, and communication among the team members. The main purpose of team-building meetings is to strengthen the relationship among team members, eliminate any team issues, and share information efficiently.
In conclusion, meetings represent a significant value for the organizations. Hence, successful business meetings are beneficial for the organization as well as the employees. As a result, it helps in improving organizational productivity and efficiency. With respect to employees, conducting efficient business meetings helps in promoting employee productivity and satisfaction.